FOIA

• A request must sufficiently describe a public record so as to enable the Township to find it.
• A request from a person, other than an individual who qualifies as indigent under MCL 15.234(2)(a), must include the requesting person’s complete name, address, and contact information, and, if the request is made by a person other than an individual, the complete name, address, and contact information of the person’s agent who is an individual. An address must be written in compliance with United States Postal Service addressing standards:

JANE SMITH (or ABC MOVERS) 1500 E MAIN AVE STE 201 SPRINGFIELD VA 22162-1010

• Contact information must include a valid telephone number or electronic mail address.
• Please include the words “FOIA” or “FOIA Request” in the request to assist the Township in providing a prompt response.
• Requests to inspect or obtain copies of public records prepared, owned, used, possessed or retained by the Township may be submitted on the Township’s FOIA Request Form, in any other form of writing (letter, fax, email, etc.), or by verbal request.
  • Any verbal request will be documented by the Township on the Township’s FOIA Request Form.
  • No specific form to submit a written request is required. However, a FOIA Request Form and other FOIA-related forms are available for your use and convenience on the Township’s website at www.baldwintownship.org, and at:

Baldwin Township Hall 1119 Monument Road Tawas City, MI 48763

• Written requests may be delivered to the Township Hall in person or by mail:

Baldwin Township 1119 Monument Road Tawas City, MI 48763

• Requests may be emailed to: info@baldwintwp-mi.org. To ensure a prompt response, email requests should contain the term “FOIA” or “FOIA Request” in the subject line.

• Within 5 business days after receiving a FOIA request the Township will issue a response. If a request is received by email, the request is deemed to have been received on the following business day. The Township will respond to your request in one of the following ways:
  • Grant the request,
  • Issue a written notice denying the request,
  • Grant the request in part and issue a written notice denying in part the request,
  • Issue a notice indicating that due to the nature of the request the Township needs an
    additional 10 business days to respond, or
  • Issue a written notice indicating that the public record requested is available at no charge
    on the Township’s website
• If the request is granted, or granted in part, the Township will ask that payment be made for the allowable fees associated with responding to the request before the public record is made available.
• If the cost of processing the request is expected to exceed $50, or if you have not paid for a previously granted request, the Township will require a deposit before processing the request.